Personal Assistant/ Office Coordinator Job at ecruit, Simpsonville, KY

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  • ecruit
  • Simpsonville, KY

Job Description

Personal Assistant/Office Coordinator

Location: Simpsonville, KY

Compensation: up to $60,000 - based on experience

Position Overview:

We are seeking a highly organized, proactive, and resourceful Personal Assistant / Office Coordinator to support both the personal and professional needs of our business owner while ensuring the smooth operation of our office in Simpsonville, KY.

This dual-role position requires exceptional multitasking abilities, excellent memory and recall, and a high degree of professionalism and discretion. The ideal candidate is a dependable self-starter who thrives in a dynamic environment and is comfortable managing a wide range of responsibilities with efficiency and attention to detail.

Key Responsibilities:

Personal Executive Support:

  • Manage complex calendars, appointments, and scheduling, including international and domestic travel logistics
  • Coordinate personal errands, tasks, and appointments for the business owner
  • Draft and manage professional emails, correspondence, and reports with accuracy and confidentiality
  • Plan and coordinate events, restaurant reservations, and travel itineraries
  • Maintain strict confidentiality while managing sensitive personal and business matters
  • Demonstrate excellent recall and memory for recurring tasks, preferences, and priorities
  • Oversee day-to-day office operations including supplies, inventory, and vendor coordination
  • Act as the primary point of contact for general office needs, maintenance, and administrative troubleshooting
  • Prepare and distribute official correspondence, especially related to tenants and external stakeholders
  • Conduct courthouse errands and other business-related travel as needed
  • Ensure the office remains clean, organized, and operating efficiently

Required Qualifications:

  • Minimum of 5 years of experience in a Personal Assistant, Executive Assistant , or Office Coordinator role
  • Exceptional memory and recall abilities
  • Strong organizational skills with the ability to multitask and prioritize independently
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and general office tools
  • High level of professionalism, discretion, and sound judgment
  • Reliable transportation and willingness to travel locally for errands and appointments

Preferred Qualifications:

  • Prior experience supporting a business owner or C-level executive
  • Familiarity with real estate administration or tenant correspondence
  • Experience managing both personal and business responsibilities in a dynamic work environment
  • #ecruit is posting this role on behalf of a client, and we will not be involved in the interview process.

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