Job Description

Operations Assistant – Fast-Paced, Mission-Driven Role Are you looking to join a dynamic team that’s making a real difference in the world? Vert Environmental in Placentia, CA, is seeking a proactive and detail-oriented Operations Assistant to support our growing company. In this fast-paced role, experience handling incoming phone calls is essential. You’ll be the first point of contact for many of our clients, vendors, and field teams, so clear communication, professionalism, and multitasking are key. Your ability to stay organized and responsive will help ensure our environmental projects run smoothly from start to finish. You’ll be part of a supportive, mission-driven team that values your contributions and offers room for professional and financial growth. If you’re dependable, thrive under pressure, and are eager to work with a company focused on environmental impact and sustainability, we want to hear from you. Ready to step into a rewarding operations role? Apply today and join us in our mission to create a cleaner, healthier future. Responsibilities: • Intake and schedule projects while handling client requests through email, text messaging, and voice calls • Heavy communication with clients to gather incomplete project information. • Enter and complete data entry for each project’s scope of work, billing, and special instructions provided by clients. • Assist the Report Writing Team by sending out verbal results via email for projects, ensuring correct and accurate interpretation of data. • Take on and complete in a timely manner a variety of other recurring and “Ad Hoc” tasks and projects. Skills • Experienced with Apple MacBook, Apple iPhone, Microsoft Word, Excel, Teams, and Slack • Become proficient in company databases, project management system,s and third-party software applications in use by the company • The ability to understand and manage complex and rapidly changing Field Technician schedules • High levels of written, verbal, and punctuation communication, communicating appropriately and professionally with clients. • The ability to work under pressure of multiple, concurrent deadlines and client demands. • Ability to follow up on missing or pending project information from clients and ensure all required information is obtained for scheduled assignments • Extremely detail-oriented and organized to juggle multiple priorities in the office • Independently use good judgment to respond to various inquiries and respond appropriately to various client demands Qualifications: • High School Diploma • Administrative/computer experience in a fast-paced, disruptive environment • Experience in the Environmental Testing industry, or knowledge of construction, restoration, or abatement processes, is a plus Other Duties • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.   Confidentiality Clause • Managers and employees of the company are expected at all times to maintain the confidentiality of all company business record,s including client databases, employees, client,s and business referral sources   Equal Employment Opportunity • VERT Environmental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.   Physical Requirements Performance of the required duties and responsibilities will require physical ability to continuously communicate, exchange, and view information; frequently remain in a stationary position; move about the office or assigned location; operate office productivity machinery; occasionally lift up to 50 pounds; stoop, kneel, crouch, or crawl. About Company: VERT Environmental @ Fullerton is a full-service environmental testing and consulting company servicing Southern California. We offer growth and long-term opportunities for careers with benefits in a bulletproof industry with an energized team that thrives off the fast-paced environment the industry requires. Our Vision: A company that employees are proud of and competitors aspire to be. Our Mission: Empower every person in our organization to achieve more. Whether you are new or seasoned in the environmental industry, we are excited to partner with people who want to succeed and grow.

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