Office Services Coordinator Job at Robert Half, San Francisco, CA

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  • Robert Half
  • San Francisco, CA

Job Description

Job Summary:

Under the joint supervision of the Office Administrator and Director of HR and Administration this position has primary responsibility for the management of the front office/reception area administrative activities. In addition, this position will perform a variety of office services functions, specifically for the SF office and provide back-up legal administrative support as necessary to the office demands.

Essential Reception Duties and Responsibilities:

  • General Receptionist duties to include answering main phone line, taking messages or sending calls to appropriate voicemail.
  • Visitor office requests/reservations
  • Coordination with building security and assign building security cards
  • Mail pick-up and delivery, assistance with packagedeliveries – vendors, FedEX
  • Perform photocopying, scanning, faxing, filing, etc.
  • Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)

Office Services:

  • Maintain adequate food and beverage supplies for kitchen/snack areas, including ordering all food, beverage, cleaning and supplies, catering, etc..
  • Maintain/order office supplies
  • Lite housekeeping (keeping kitchen tidy, arranging for linen to be laundered, etc…)
  • Courier service coordination
  • Clean-up of office and conference areas and assisting employees with moves/departures
  • Coordination of office shredding services
  • Building repair requests when necessary
  • Employee requests (office maintenance, help with access cards)
  • Setting up and breaking down catering events for on-site meetings
  • Coordination with departments on internal and external office events
  • Other duties as assigned, including back-up legal administrative support for SF

Education, Experience, and Skills Required:

  • Customer service related experience, along with front office and/or reception required
  • Administrative support background required, with strong preference for those in legal and/or professional services industry
  • Excellent communication skills, both verbal and written.
  • General knowledge of office equipment and tools.
  • Ability to build rapport with attorneys and professional staff.
  • Strong organizational skills with great attention to detail.
  • The ability to work independently but within a team environment.
  • The ability to lift/ move boxes & equipment, up to 30lbs. Occasional travel may be required.

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