Job Description

Job Description

Job Description

Job Overview:
We are seeking a detail-oriented and reliable Experienced Back Office Assistant to support our operations team. The ideal candidate will have extensive experience in administrative support and a solid understanding of office management procedures. You will work closely with various departments to ensure smooth, efficient day-to-day operations behind the scenes. MUST BE BILINGUAL IN SPANISH!!

Key Responsibilities:

• Provide administrative support to the management and operational teams.
• Handle correspondence, data entry, filing, and record keeping for company documents and contract preparation.
• Assist with inventory management, ordering supplies, and tracking office stock levels.
• Maintain databases, ensuring data integrity and confidentiality.
• Organize and schedule meetings, appointments, and conferences.
• Process and manage invoices, purchase orders, and expense reports.
• Support HR-related activities and facilitate the onboarding of new employees.
• Assist in preparing reports, presentations, and various business documents.
• Coordinate and liaise with vendors and service providers to ensure efficient operations.
• Address and resolve administrative issues and concerns in a timely and efficient manner.
• Perform other back office tasks as required to support the company’s operational needs.
• Scheduling appointments for vendors, investors, and clients, and setting up coordinated reminders.

Requirements:

• Proven experience as a Back Office Assistant or in a similar administrative role.
• Strong knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• MUST BE BILINGUAL IN SPANISH!!
• Familiarity with basic accounting principles and invoicing systems.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.
• A proactive, problem-solving attitude and a willingness to take on new challenges.
• Must have and send information for 3 professional references.
• Must have your own, reliable, four-wheeled transportation.

Preferred Qualifications:

• Experience with office management software, contract preparation, scheduling, and calendar coordination.
• 2 years of previous experience is a MUST.
• MUST BE BILINGUAL IN SPANISH!!

How to Apply:

Interested candidates are encouraged to submit a resume and cover letter outlining their experience and qualifications for the role.

Working for AV Home Rescue means being part of a compassionate team that genuinely cares about making a difference in people's lives. We're not just building a business—we're building YOU. If you want to move fast, do work that matters, and help write the playbook—not just follow it—you'll love it here.

Company Description

Working for AV Home Rescue means being part of a compassionate team that genuinely cares about making a difference in people's lives. We're not just building a business—we're building YOU. If you want to move fast, do work that matters, and help write the playbook—not just follow it—you'll love it here.

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